Goldfish Memory & the Power of Systems: Finding Order with Liva Vitola

Beyond Organised

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Ever feel like your memory works like a goldfish? You're not alone. In this enlightening conversation with Liva Vitola, a business operations and systems strategist, we dive deep into the real cause of overwhelm that plagues so many busy professionals, especially women juggling multiple roles.
Liva shares her personal journey of managing a "three-second memory" while balancing life as a project manager, wife, mother and business owner. The surprising revelation? Her overwhelm wasn't from having too much to do, it was from the constant anxiety of forgetting what needed to be done. This anxiety creates a spiral of negative self-talk that makes us feel like we're failing, when in reality, we're just missing a system.
We explore how digital tools like ClickUp can transform chaotic thoughts into organised systems, creating not just order but genuine peace of mind. Contrary to popular belief among creative types, having systems in place doesn't restrict freedom, it creates it by removing the mental load of remembering everyday tasks. As Liva beautifully explains, "Having systems in place actually opens up space for creative freedom because you already have the roots down."
From brain dumps to delegating tasks, we cover practical strategies for getting started with digital organisation, even if you've been resistant to structure in the past. You'll discover how the simple act of getting tasks out of your head can provide immediate relief and clarity, allowing you to see exactly what you're dealing with and make better decisions about your time and energy.
Ready to transform your relationship with organisation? Listen now and take the first step toward a life where your systems support your creativity rather than stifling it. Connect with Liva, join her newsletter here to access free ClickUp templates and resources to begin your journey from chaos to clarity.

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Remember, organising is a tool to live the purposeful life beyond it.

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فصول

1. Introduction to Beyond the Organized (00:00:00)

2. Memory of a Goldfish (00:02:15)

3. The Digital Solution to Overwhelm (00:05:48)

4. Getting Ideas Out of Your Head (00:09:30)

5. Systems Create Freedom, Not Restriction (00:14:00)

6. ClickUp as a Life Hub (00:21:35)

7. Closing and How to Connect (00:26:45)