46. The Rapid Refill: 3 Simple Strategies to get Booked Out

The Private Practice Success Podcast

In episode 46, Gerda shares three simple, high-impact strategies to quickly fill open appointments - without slipping into '911 marketing'.

You’ll learn how to pair consistent, foundational marketing with smart, rapid-response tactics that protect your margins, support your team’s billables, and get clients the care they need now.

Gerda breaks down exactly how to run an effective client recall, reactivate current but inactive clients, and strategically shift bookings to weekly where appropriate - all with scripts, guardrails, and practical tips drawn from real-world implementation in her group practice.

In this Episode, you will learn (among others):

• How to use a Client Recall Email to bring past clients back - ethically and effectively.
• How to run an Inactive Client Report, spot red flags, and stop clients falling through the cracks.
• How to make the Weekly Booking Shift in order to build momentum, reduce clinician load, and stabilise cash flow.

Who This Episode Is For:

• Allied health practice owners who need fast, ethical ways to fill the diary without panic marketing.
• Practice Owners who want simple systems for client re-engagement, clinician accountability, and sustainable billables.
• Practice owners looking to balance proactive marketing with reliable 'rapid refill' levers they can pull any week of the year.

Tune in for a super practical, ready-to-use strategies that help you fill appointments quickly, while building a practice you can’t stop smiling about.

Want Gerda's Help with your Business?

Gerda helps allied health group practice owners go from overwhelmed, overworked, and underpaid to fully empowered and financially thriving. If this is you, then make today the day you reach out. Complete this super short Triage Form here bit.ly/triageformpps and Gerda will personally reach out to you.

Here to help you build a practice you can't stop smiling about :)

Connect with Private Practice Success & Gerda here:

• Would you like Gerda's help in growing your practice? Step 1 is to complete this short form HERE. Gerda will personally go through your answers and will respond asap.
• Follow the Private Practice Success Facebook Page
• Follow Gerda on Instagram
• Connect with Gerda on LinkedIN
• Join the Private Practice Success Facebook Group - exclusive to practice owners.
• Email Gerda directly at [email protected]
• Order your hard copy of Gerda's book, The 7-Figure Practice HERE.
• Ready to work with Gerda? Send in your details HERE and she will be in touch.

فصول

1. Episode 46 - The Rapid Refill (00:00:00)

2. 911 Markeing (00:01:08)

3. Strategy #1: The Client Recall Email (00:05:35)

4. Strategy #2: The Inactive Client Follow-Up (00:18:15)

5. Strategy #3: The Weekly Booking Shift (00:35:34)