Gemini in Gmail: impeccable emails without writing?

Artificial Intelligence: Top useful tools

Summary: - The episode introduces Gemini in Gmail, Google’s AI assistant integrated into the inbox to draft, reply, summarize threads, adjust tone, translate, and turn email chaos into action. In 2024, features were consolidated as Gemini for Workspace and Gemini Advanced for personal accounts with Google One AI Premium. - Activation: personal accounts require Google One AI Premium; Workspace admins must enable Gemini for Workspace. The Gemini button appears in compose windows (and a side panel for Workspace), with “Summarize with AI” in long threads. - How to prompt effectively: use five elements—Who, Objective, Tone, Length, Key elements. Example prompts show specifying recipient, goal, tone, word limit, and essential details. - Draft refinement: after generating a draft, you can shorten/expand, adjust tone, convert to bullets, proofread, or translate. - Handling long threads: summarize key points first, then request a concise reply that confirms scope, asks for a document, and proposes a meeting; tweak and send. - Newsletters and multi-send: draft a consistent announcement and then apply Gmail layouts; create a prompt library of templates (prospecting, follow-ups, complaints, events, thank-you notes) to save as Gmail templates. - Automation with filters: create filters that trigger initial response drafts; review before sending (80% automated, 20% supervised). - Privacy and security: Workspace data isn’t used to train external models; be cautious with sensitive data in prompts; verify names, dates, and figures. - Recent updates: Gemini button visible in compose and thread sidebar with actionable prompts; mobile/web summaries; finer controls for tone and length. - Time-saving angle: even small improvements can save substantial time; a quick example shows potential gains from using AI drafting. - Practical recipes: post-meeting follow-ups, escalation emails, and concise sales emails with templates and tone guidance. - Quick-start shortcut: generate catchy subject lines when you’re stuck; tailor with personality by adding metaphors, anecdotes, or distinctive closings. - Personalization tip: add a closing line that invites a reply without pressure to stand out. - 10-minute challenge: activate Gemini, create 3 templates, and send a real email using one while requesting two tone/clarity improvements. - Episode goal: have Gemini activated, templates ready, and a clear workflow to draft, summarize, and respond better. - Final tip: if unsure, request converting an email into a to-do list with suggested dates for actionable planning. - Closing: invitation to subscribe or give feedback, with contact info for inquiries. Remeber you can contact me at [email protected]