Ep05 Triple O Productivity introduction - Checklist Legal the Podcast

Checklist Legal Podcast with Verity White

Episode 05: Introduction to Triple O Productitivty Mindset: Systematise productivity hacking In this episode of the Checklist Legal podcast: • Why you need to systematise your productivity hacking • An overview of the Triple O productivity system • How this productivity system applies to contract documents & contract processes • 3 key tactics to tick off before you start ripping into documents **Key Takeaways** • If you haven’t already, read 'Getting Things Done' by James Allen. This book is an amazing way to think about productivity & processes. • Remember how important it is to tackle a productivity problem in the right order… there’s no point optimising something you could obliterate because it doesn’t really need to be done at all… don’t try outsourcing something which you haven’t fully optimized yet… you’ll be handballing the inefficiencies to others. • Start with the aspect you have the most control over… if that’s the contract, start there, if it’s the process start there. Keep the 3 key tactics in mind before you start… • Save a copy of the old version • Get some metrics • Track your changes **Actionable Challenge** Using a sheet of paper or if you use an note taking app a table with three columns, write at the top of each coloumn 1. OBLITERATE, 2. OPTIMISE, AND 3. OUTSOURCE….. Set a timer for three minutes and - without second guessing yourself or challenging your thoughts, spend three minutes noting down every thing in your life at work or in your personal life that you would like to get rid of or OBLITERATE. Then do the same thing for OPTIMISE.. For three minutes, think about things in your work or personal life you want to make better. Finally, take three minutes to think of things you'd like to delegate to someone else, or OUTSOURCE. Some of the items for 2 may also appear in 3... that's okay. This is a way to start thinking systematically about making improvements and it also gives you a starting point for making your work and personal life more productive. Share your lists with me on Twitter @checklistlegal **LINKS** • For help with tracked changes in Microsoft Word see support.office.com/en-us/article/Track-changes-in-Word-197ba630-0f5f-4a8e-9a77-3712475e806a and for Google Docs see docs.google.com/document/d/1woFw1WgUn7-xyYMMOTnWjYxqWQ-fceXIzgefjk3dEkw/preview • Alan Siegel, CEO of Siegelvision, is a strong plain language advocate. Check out his TED talks on legal jargon and document design ted.com/speakers/alan_siegel, accessed 7 June 2017. • David Allen, ‘Getting Things Done: The Art of Stree-Free Productivity’ (2001). See also the book website gettingthingsdone.com/ • F Heylighen and CF Vidal, ‘Getting Things Done: The Science behind Stress-Free Productivity’ (December 2008). Long Range Planning: International Journal of Strategic Management. 41 (6): 585–605. doi:10.1016/j.lrp.2008.09.004. ISSN 0024-6301. • Nozbe nozbe.com/?a=vmw, Evernote evernote.com/, • Coggle coggle.it/recommend/560e2a38066647fa5777db5e, • Tasks in Microsoft Outlook and Microsoft OneNote. • See lifehacker.com.au/?s=GTD for more Getting Things Done hacks and systems. • IACCM (International Association of Contract & Commercial Management), ‘Top Negotiated Terms 2015: No News Is Bad News’ (21 January 2016) iaccm.com/resources/?id=9105&login&welcome# , accessed 10 June 2017. • Michael Sliwinski, ‘Priority tasks instead of Next Actions...’ (21 July 2014) Nozbe Blog nozbe.com/blog/beta-gtd/ accessed 28 May 2017. • Ari Meisel, ‘Less Doing, More Living: Make Everything in Life Easier’ (3 April 2014). See also Ari Meisel’s virtual assistant business Get Leverage getleverage.com/ • Michael Sliwinski, CEO and founder of Nozbe, was heavily influenced by GTD in building the Nozbe mobile and desktop app (an app that I love!); Head to https://www.checklistlegal.com/podcast for show notes, resources links, and templates. Music: 'Sway this way' by @SilentPartner