Do You Need To Amend Your PIA?

Practice Management Nuggets

You might need to amend your PIA if you want to:

• add a new digital health app or patient portal to make it easier for patients to book appointments with you, or
• get access to Alberta Netcare Portal, or the CII or CPAR projects,
• expedited Netcare Privacy Impact Assessment,
• use the internet to get telehealth on-line consultations for your patients,
• update your participating custodians and privacy officer, and
• regular review to ensure that you are continuing to meet the requirements of the Health Information Act (HIA).

A PIA is a practical business tool in your healthcare practice.

A PIA is an important tool that you can use to help you with project management.

It will help you anticipate risks to the project before it starts and avoid serious problems, and wasted time and money.

The PIA process requires you to have written policies and procedures so that you can implement the project effectively and train your staff consistently.

Sometimes a PIA is a requirement of legislation. But it is always a best practice whenever you implement a project that includes personal health information.

Show Notes

01:14 Introduction Jean L, Eaton

05:08 What Is A PIA

06:46 Purpose of a PIA

10:53 PIA Facilitates Discussion

11:57 PIA Will Help You Select Vendors

13:38 PIA Process

16:12 What is a p-ORA?

17:20 When do you need a privacy impact assessment (PIA) amendment?

19:17 Is It A New PIA or Amendment?

20:55 Common scenarios

21:47 Change in Custodians

22:38 New Location

23:17 Alberta Netcare Portal

24:47 Previous PIA is more than 2 years ago

25:20 Telehealth

26:16 PIA Timeline

28:04 10 Steps To Prepare Your PIA Amendment

28:14 Step 1 Locate Previous PIA

31:03 Step 2 Review Your Current IT

40:07 Step 3 Review Policies Procedures

40:43 Step 4 Review Your Safeguards

41:34 Step 5 Authorizing User Permissions

43:43 Step 6 Training Policies

45:21 Step 7 Access and Correction Requests

47:06 Step 8 Masking

47:37 Step 9 Responding To Breaches

50:06 Step 10 Next Steps

52:20 Summary

53:29 Remote Working Telehealth Tools

PMS Tip Remote Worker Privacy And Security Checklist: https://informationmanagers.ca/pmsrw

PIA Template Remote Working and Virtual Care: https://informationmanagers.ca/pia-virtual-care

55:22 Practice Management Success Tip Privacy and Security Policies and Procedures Checklist https://informationmanagers.ca/o6s2

55:58 Health Information Management Privacy and Security Policy and Procedure Templatehttps://informationmanagers.ca/hitemplates

56:10 3 Options To Help You With Your PIA https://informationmanagers.ca/privacy-impact-assessment-pia/