Episode 4 How do I File my Employees W2 – E File W2 and W3 with your State


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Type in google your state tax and scroll down to find your state department of revenue. For instance, Iowa tax in Google search to find https://tax.iowa.gov/

You could also locate their website in the letter you have from them

The illustration is for Iowa but might differ for your state

Click on E file and Pay

Click on access e file and pay

Enter you BEN number under Business taxes

Login with user ID

Under Select a return to submit click W2 Key and send

Enter your business permit number

Form your state you might have more than 1 permit number. Make sure you enter the right one.

Usually, the site might file it for you if you have used it before.

Double check to make sure it is the correct one.

It should be Your State Withholding Permit number

It should be your Federal EIN number with the ending a little different

Click Continue


Make sure the year select is accurate

Use your W3 Transmittal of Wage and Tax statements printed when you efile with Social Security Administration

Enter the number of W2s to enter

Enter the totals of all W2s as specified on each line. Box 1, Box 2, Box 17, and Box 16 of W2

Click continue

How to complete State W2

Take one W2 and enter the information from the W2 on your state w2 form including the social security number


Income form Box 1 of W2

Federal tax from box 2 of W2

Amount form box 12 if any otherwise, leave them blank

Box 16 and 17 for state

Click continue

Verify W3

Use your W3 from Social Security Administration to verify your entry for your state W3

If your entries match, click you agree

Click print and print your state W3

Click exit

How do I File my Employees W2 – E File W2 and W3 with your State:

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